This is how store different types of data using the various methods we have available to us at UI. Those methods include Box, the K drive, the Y drive, email, SFTP, SharePoint, and via a parner's SFTP site.
|Data Types||Box||K Drive||Y Drive||SFTP||Sharepoint||Partner SFTP Site|
|Public and Non-Confidential Internal Documents (For example: directory information, maps, media, and internal working documents that contain no confidential information)||Yes||Yes||Yes||Yes||Yes||Yes||Yes|
|Internal Documents with No Regulatory or Contractual Restrictions (For example: budgets, employment data, salary plans that contain no personally identifiable information )||Yes1||Yes||Yes||Yes||Yes||Yes||Yes|
|Employee Records / Resumes||Yes1||Yes||Yes||Yes||Yes||Yes||Yes|
|Personally Identifiable Information and Contractually Restricted Information (For example: Social Security Numbers, birthdates, benefits enrollments, bank account numbers, and other personally identifiable information)||No2||No||Yes||No||Yes||No||Yes3|
|All Other Confidential Information (For example: legal records, medical records, human subjects research data, and export controlled information)||No2||No||Yes||No||Yes||No||Yes3|
1Files/Folders shared with external users must be password protected and each user must have their own password. Files/Folders shared with urban users must have an explicit permission for Urban groups and/or users.
2Confidential Data must not be stored on Box currently.
3The partner site should require unique passwords for each Urban user or passwords that expire within the day. If they do not, the file should be password protected before being sent.
You can also download this table as an excel file below.