Office 2016 - What's New & What to do

In many ways, Office 2016 looks like Office 2010. Here we highlight what's new, share quick start guides and how to documentation.

Across the Office 2016 applications

Tell me what you want to do

You'll notice a text box on the ribbon in all the Office 2016 apps that says Tell me what you want to do. This is a text field where you can enter words and phrases about what you want to do next and quickly get to features you want to use or actions you want to perform. You can also use Tell Me to find help about what you're looking for. (Not available in One Note)

screenshot of Office 2016 ribbon bar with dropdown menu from insert picture selected showing the suboptions

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Ribbon Display Options in Office
document ribbon in office 2016 showing options to hide and show various pieces

When you customize your ribbon: Your customizations only apply to the Office program you're working in at the time. For example, if you personalize your ribbon in Word, those same changes won't be visible in Excel. If you want similar customizations in your other Office apps, you'll have to open each of those apps to make the same changes. (To customize Ribbon in Access 2016 go to File>Options>Customize Ribbon)

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Show the ribbon all the time
You can set Office programs to keep all the tabs and commands on the ribbon visible all the time.
At the top-right corner, click the Ribbon Display Options icon.

corner of an office document with the options icon circled

Click Show Tabs and Commands.

options dropdown from an office 2016 document with the bottom item (show tabs and commands) highlighted

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Show only the ribbon tabs
You can set Office programs to show only the ribbon tabs, so you see more of your document, and you can still quickly switch among the tabs.
At the top-right corner, click the Ribbon Display Options icon.

options dropdown from an office 2016 document with the bottom item (show tabs and commands) highlighted

Click Show tabs.

office 2016 options menu with the bottom option (show tabs and commands) highlighed but the item above it (show tabs) circled now

When you click a tab, you can see the commands and select the options you want. When you return to your document, the tab commands are hidden again.

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Collapse the ribbon

You can collapse the ribbon if you need to see more of the document you are creating. To collapse the ribbon, click the arrow at the top right.

office 2016 ribbon bar with part of it selected and the arrow to do so circled

To see the ribbon again, click the Ribbon Display Options icon at the top-right corner options icon from the upper left corner icons on an office 2016 document, and select Show Tabs and Commands.

office 2016 options with the last item (show tabs and commands) selected

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If the ribbon isn't visible at all

If the ribbon isn't visible at all (no tabs are showing), click the More icon office 2016 more icon, 3 dots in a row at the top right of the screen. This will temporarily restore the ribbon.
first two icons from the corner of an office 2016 document with the three dots at the start (the more icon) circled
When you return to the document, the ribbon is hidden again. If you want to keep the ribbon displayed, see the steps above to Show the ribbon all the time.

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Save files in Office 2016

You can use the Save and Save As commands to store your work, and you can adjust the settings that Microsoft Office Word uses to save your documents.

Save a file for the first time

  1. On the Quick Access Toolbar, click Save the save icon, an image of a floppy disk , or press CTRL+S.
  2. Pick the location you want to save the file.
    • OneDrive (not enabled at this time) is a new save option you will see. This is a default option in Office 2016 that is associated with the online version of Office.
    • This PC & Browse  are the options to save a file to your computer, click This PC, and then click the folder you want to save the file to or click Browse to use the Open dialog box to find a location.
      Change the Default Save location – The setting File > Options > Save > Default local file location is only the default for local files on your computer. No other locations have a default setting. You'll need to choose a place each time you do Save As.
    • Box (aka Box for Office) is an add-in that connects to your Urban Box account to seamlessly save files directly to Box.
      (Sign in the first time. Click here for Office 2016 - Connect to your Box account instructions)
      office 2016 save as dialog box
  3. Type a name for your document, click Save.

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What else is new in Office 2016

Microsoft added new charts to Excel that should help users to do a better job when it comes to visualizing financial or hierarchical data. Use the following new charts on Word, Excel and PowerPoint: TreemapWaterfallParetoHistogramBox and Whisker, and Sunburst. Click on the links above and see how to use them and see a couple examples here.

Box and whisker chart

A box and whisker chart shows distribution of data into quartiles, highlighting the mean and outliers. The boxes may have lines extending vertically called “whiskers”. These lines indicate variability outside the upper and lower quartiles, and any point outside those lines or whiskers is considered an outlier.

Box and whisker charts are most commonly used in statistical analysis. For example, you could use a box and whisker chart to compare medical trial results or teachers' test scores.

office 2016 graph of subjects vs percents, each subject has 3 lines with an error bar, there are also a few outlier points on the graph
Pareto chart

A Pareto or sorted histogram chart contains both columns sorted in descending order and a line representing the cumulative total percentage. Pareto charts highlight the biggest factors in a data set, and are considered one of the seven basic tools of quality control as it's easy to see the most common problems or issues.

an example of a pareto chart (described above)

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Microsoft Training Resources

Microsoft Office Quick Starts for the full Office 2016 suite

Microsoft Office Training Center - Access to free Microsoft Office 2016 tutorials and videos

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